SECTIONAL TITLE AND HOA MANAGEMENT
We offer a complete turnkey solution ensuring the smooth control, management, maintenance and administration of properties, assisting with tasks such as building maintenance and repairs, budgeting, enforcing rules/bylaws, addressing owner concerns and mediating disputes, collecting levies and arrears, preparing meetings and issuing notices, orders and certificates.
We take the burden, stress and pressure off your hands and manage your body corporate roles and responsibilities the way it should be done, not taking advantage of your vulnerability.
ADMINISTRATION
- We arrange proper insurance.
- Submit insurance claims.
- We assist with compliance.
- Arrange AGM/SGM’s
- We send letters on behalf of trustees.
- Creating and reviewing 10-year maintenance plans
- Serving notices of meetings and other notices
- Maintenance contributions etc
- Managing all correspondence regarding the property – including correspondence from tenants and owners as well as external correspondence, e.g., request for information from prospective buyers.
- Keeping records – detailed records of owner’s names and contact details, account logs on all owners.
FINANCE
- We keep full and proper books of accounts and records.
- We assist with annual budgeting.
- We assist with annual preparations of financial statements.
- We compile and distribute detailed monthly management accounts.
- We pay all suppliers.
- We assist with levy clearance certificates.
- We arrange for payments of salaries (PAYE, UIF, WCA, SDL and contribution of payslips of body corporate employees)
- We collect levies and manage arrears.
- We arrange deliveries of monthly levy statements.
- Monitoring invoices for payments and paying accounts and HR expenses.
- Take legal action where required.
- Maintaining separate trust accounts for each scheme.
- Managing investment accounts.
- Providing in-house debt management services.
- Managing council accounts: paying rates & taxes and other charges on time: passing accruals when invoices are not received; reporting to trustees/directors any discrepancies with council.
- Assisting and advising the trustees/directors on any applicable procedural matters pertaining to the running of the scheme (relating to resolutions, quorums, proxies, voting rights, etc.)
- Registering of directors, record keeping of domicilium, updating of auditor changes.
